RoomSlate Hotel / B&B PMS System
Replace Ten Tools.
From £99 a Month.
Roomslate is the hotel property management system built for UK B&Bs, guest houses, and boutique hotels. Replace your PMS, restaurant POS, table bookings, compliance tracker, loyalty platform, and voucher system with one platform, from £99/month. No OTA commission. No juggling a dozen disconnected tools.
Stop Paying 15–20% Commission on Every Booking
OTAs take a cut of every room night. Roomslate replaces the OTA dependency with a direct hotel booking engine on your own domain, at a fraction of what competing property management software charges per month.
| Feature | Roomslate | Mews / Little Hotelier | OTA + Spreadsheets |
|---|---|---|---|
| Pricing model | ✓ Simple monthly subscription | Monthly SaaS (often higher cost) | Per-booking commission |
| OTA commission | ✓ Zero. All direct. | Still pay OTA on top | ✗ 15–20% per booking |
| Monthly fee | ✓ From £99/month; optional modules available as add-ons | ✗ Often £150–£400+/month | Commission + per-platform fees |
| Direct booking engine | ✓ Built in, fully branded | Available (extra cost) | ✗ None. OTA dependent. |
| Kitchen display system | ✓ Included | ✗ Separate POS required | ✗ Paper or separate system |
| Housekeeping board | ✓ Tablet-optimised, included | Add-on module / separate app | ✗ Whiteboards / verbal |
| UK compliance tracking | ✓ Gas, EICR, Fire, PAT, Legionella | ✗ Not included | ✗ Manual spreadsheet |
| JSON-LD structured data & SEO | ✓ Full Hotel/HotelRoom @graph | ✗ Generic booking widget only | ✗ None |
| Data portability | ✓ Full CSV export, GDPR data download anytime | Export on request, format limited | Fragmented across platforms |
| Dynamic pricing suggestions | ✓ Included on all plans, no add-on | ✗ Paid add-on (Signals / demand forecasting) | ✗ None |
| Pricing transparency | ✓ Fixed contract pricing, no surprise increases | ✗ SaaS pricing can change | ✗ OTA commission rates change without notice |
What a typical 15-room boutique with a restaurant currently pays
Ten separate tools. Ten invoices. Ten support contracts.
| Tool | Monthly cost |
|---|---|
| PMS + booking engine | £150–£250 |
| Restaurant POS (Lightspeed / Toast) | £80–£150 |
| Table reservations (ResDiary / SevenRooms) | £100–£300 |
| QR ordering (Flipdish / Mr Yum) | £50–£100 |
| Bar POS | £50–£100 |
| Compliance tool (Papertrail / Riskex) | £30–£80 |
| Loyalty platform (Como / TPS) | £50–£200 |
| Voucher platform (Toggle / Sparkk) | £30–£100 |
| SMS / comms | £30–£80 |
| VoIP popup integration | £40–£80 |
| Total piecemeal stack | £610–£1,440/mo |
| Roomslate Hospitality: everything above replaced | £449/mo |
What the Competition Cannot Match, at Any Price
Most comparisons are about price. These aren’t. They’re capability gaps, or features the competition charges a significant premium for that Roomslate includes as standard.
Demand-Based Pricing Suggestions
Cloudbeds charges extra for Signals. RoomRaccoon charges extra for dynamic pricing. Mews charges extra for demand forecasting. Roomslate includes it on every plan, standard, no add-on. It analyses your own booking history: your occupancy patterns, your booking pace, your seasonal trends; and surfaces rate suggestions based entirely on how your property actually performs. No shared market index. No third-party algorithm telling you to jack rates up because some hotel three miles away had a busy weekend. You review each suggestion and accept or dismiss it. Your property, your data, your call.
UK Statutory Compliance Tracking
Gas Safety, EICR, Fire Risk Assessment, Legionella, and PAT Testing, tracked with expiry dates, dashboard status, and automatic email reminders at 30 and 60 days. Not one competing PMS includes this. The alternative is Papertrail or Riskex at £30–£80/mo, or a paper folder.
AI Ingestion Endpoints
Control exactly how AI systems see, summarise, and reference your property. Set licensing terms, restrict or permit training use, and ensure AI tools send guests to your direct booking page, not an OTA. No competing PMS offers this.
Live Restaurant & Bar Views
Two independent live views: restaurant shows every dining table with order status, bar shows open tabs and seat occupancy. No competing PMS gives you a live view of your food and beverage operation. Most don’t touch F&B at all.
Hotel Management Software That Covers Every Corner of Your Property
Every feature has been built for actual hotel operators, not ticked off a spec sheet.
Fully Branded Property Website
Complete public website with SEO-ready room pages, photo galleries, FAQ with JSON-LD structured data, About, Contact, and unlimited CMS pages, no WordPress plugin required.
Direct Booking Engine
Commission-free hotel bookings direct to your website. Multi-step flow with live availability calendar, per-guest breakfast selection, upsell add-ons, special menu pre-booking, discount codes, and Stripe or Square payment, all on your own domain.
Kitchen Display System
Real-time board for all orders from every service: breakfast, restaurant, room service. Colour-coded Pending / Cooking / Ready. Audible ping on new orders. No page reload required.
Housekeeping Board
Tablet-optimised room status board with 9 states, automatic triggers on check-in and check-out, 2pm Ready alerts, and a full state change log with staff identity and timestamp.
Restaurant, Bar & Room Service
Hotel restaurant management built into your PMS. Full table management with drag-and-drop floor plan, QR-code ordering for guests, live order board, bin-packing table assignment, and post-to-room-bill for in-house guests.
SEO & Structured Data Built In
Every page outputs a full JSON-LD @graph block: Hotel entity on the homepage with geo coordinates, HotelRoom on room pages, FAQPage, MenuSection and MenuItem for menus. Dynamic sitemap with Google Image Extensions. No plugin needed.
UK Compliance Tracker
Gas Safety, EICR, Fire Risk Assessment, Legionella, and PAT Testing, tracked with OK / Due Soon / Overdue status. Email reminders at 30 and 60 days before expiry. Structured around actual UK legislation.
Reports & Analytics
Revenue by period, room type, and source. Occupancy %, ADR, RevPAR: the metrics every hotel owner needs. Trend charts, a separate financial PIN for report access, and CSV or PDF export.
Gift Vouchers & Loyalty
Guests purchase vouchers online, pay by card, and redeem at booking. Loyalty programme auto-issues a discount code after a configurable number of completed stays, with email delivery.
Online Check-In & Welcome Pack
Secure link sent 24 hours before arrival collects vehicle registration, dietary requirements, and adult/child breakdown, no app download, no login. Digital welcome pack with WiFi, parking, local attractions delivered the same way.
Role-Based Staff Access
Admin, Manager, and Staff roles with granular permissions. Every action logged with timestamp and staff identity. Two-factor authentication available per account. Financial reports behind a separate PIN.
See It Live
The restaurant floor plan, kitchen display, and bar tabs, all updating in real time.
🔒 Your Guest Data Is Never Sold, Shared, or Used Against You
Your guest records, booking history, and revenue data are yours. Roomslate does not sell data, profile guests for advertising, or share anything with third parties. Full GDPR data export and erasure tools are built into every plan, and you can export everything to CSV at any time, no permission required.
Simple, Honest Hotel PMS Pricing
Roomslate scales with your property: your tier is based on room count, so a 4-room B&B pays the same flat rate as a 10-room guest house on the same tier. Optional modules are available as add-ons. Save 20% annually. No per-booking fees. No commission. Contact us to discuss contract terms and custom rates.
- Up to 10 rooms
- Direct booking engine
- Branded property website & CMS
- Room & rate management
- Guest profiles & GDPR tools
- Stripe or Square payments
- Breakfast ordering & kitchen display
- Online check-in
- Housekeeping board
- Reports & analytics
- Demand-based pricing suggestions
- 9 email templates
- Free setup
- Modules available as add-ons
- Up to 25 rooms
- All Essentials features
- Demand-based pricing suggestions
- One module included free (your choice)
- Additional modules at standard rates
- Priority email support
- £249 one-off setup fee
- Up to 40 rooms
- All Essentials features
- Demand-based pricing suggestions
- Every optional module included
- VoIP caller ID
- Embed widgets (booking, restaurant, menu)
- Priority phone & email support
- £399 one-off setup fee
/ month
- Unlimited rooms
- Multi-property support
- All modules included
- Demand-based pricing suggestions
- White-label option
- Custom SLA
- Dedicated account contact
- NDA & data processing agreements
- Bespoke setup & onboarding
Optional Module Add-Ons
Add only what you need, billed monthly alongside your base plan. Annual billing saves 20% on modules too. 14-day free trial on every module, once per subscription.
🍽 Restaurant
Table bookings, ordering, kitchen display, front-of-house screen, Special Menus, Lunch & Dinner service. Full floor plan editor with drag-and-drop table layout.
🍺 Bar Service
Bar menu, tabs, stock tracking, and direct posting of drinks charges to a hotel room bill. Apply discounts and generate printed bar receipts.
🛎 Room Service
Guests scan a QR code in their room, browse the menu, and order. No app, no login. Orders route to the kitchen display and staff mark delivery from the dashboard.
📲 Table Ordering (QR)
Restaurant guests order food and drinks by scanning the table QR code; no reservation needed in the system. Orders go straight to the kitchen display.
📋 Maintenance & Compliance
UK certificate tracking (Gas Safety, EICR, Fire Risk, Legionella, PAT) with 30 and 60-day email reminders. Daily, weekly, monthly, and yearly check logs with pass/fail/N/A and automatic failure alerts.
📞 VoIP Caller ID
Incoming calls matched to guest records in real time. A dashboard alert pops with the guest name, booking reference, room, and stay history. Supports Sipgate, FreePBX, and 3CX.
⭐ Loyalty Programme
Automatically issues a discount code to guests after a configurable number of completed stays. Code validity period and discount percentage fully configurable. Manual override available.
🎁 Gift Vouchers
Guests buy vouchers online, pay by card, and receive the code by email. Redeemed at booking with partial balance tracking. Admin can issue or void vouchers manually at any time.
📖 Digital Welcome Pack
A branded digital guide delivered via secure link in the booking confirmation. WiFi, parking, local attractions, house rules, emergency contacts. No app, no login. Printable PDF included.
🛍 Upsells & Add-Ons
Display add-on products as image cards with checkboxes in the booking flow: early check-in, late check-out, flowers, hampers, whatever you sell. Revenue tracked per add-on in reports.
💬 SMS Notifications
SMS for booking confirmation, pre-arrival reminder, online check-in invitation, and restaurant reservation confirmation. Works with Twilio, Vonage, and TextAnywhere. Plus carrier usage costs.
🤖 LLM / AI Support
Control exactly how AI systems see and reference your property. Set licensing terms, restrict or permit training use, and ensure AI tools direct guests to your direct booking page, not an OTA. No equivalent exists in any competitor platform.
🔗 Room Booking Widget
Embed Roomslate’s booking engine on any external website with a single script tag. Handles availability, guest details, and payment without guests leaving your site. Roomslate-branded footer included; white-label available as a separate upgrade.
🧩 Restaurant Embed Widgets
Embeddable table booking form and interactive menu widget for any external website. Guests reserve a table or browse the menu without leaving your site.
🏷 White-Label Widgets
Remove the “Powered by Roomslate” footer from all embed widgets: room booking and restaurant. Includes a custom domain for the widget loader (e.g. widgets.yourhotel.co.uk).
Build Your Own Plan
Pick your tier, tick the modules you want, and see your monthly total. We’ll flag when upgrading to the next tier works out cheaper.
Eleven Tools. One Platform.
For a small independent UK hotel, B&B, or guest house, Roomslate replaces every one of these.
Third-Party PMS
Mews, Little Hotelier, Cloudbeds, eviivo: replaced byRoomslate’s full hotel booking management, guest profiles, and admin dashboard at a fraction of the cost.
OTA Commission Platforms
Booking.com, Expedia, Airbnb: replaced bya direct booking engine on your own domain. Keep 100% of every booking.
Restaurant Booking Platform
OpenTable, ResDiary: replaced bythe built-in restaurant reservations module with online booking and automatic table assignment.
Point-of-Sale System
Lightspeed, Square for Restaurants: replaced bythe restaurant, bar, and room service modules with kitchen display and FOH screen.
Housekeeping App
Dedicated housekeeping tools: replaced bythe tablet-optimised room status board with automatic triggers and state logging.
Maintenance Spreadsheet
Daily, weekly, monthly, and yearly check logs replaced by structured maintenance tracking with pass/fail/N/A and automatic failure alerts.
Certificate Compliance Reminders
Calendar reminders for Gas Safety, EICR, Fire Risk, Legionella, and PAT: replaced byautomatic email reminders at 30 and 60 days before expiry.
CMS & Website Builder
WordPress, Squarespace: replaced bya fully branded, SEO-ready property website with WYSIWYG editor, unlimited CMS pages, and structured data baked in.
Gift Voucher Platform
Third-party voucher services: replaced bya built-in purchase page, card payment, email delivery, and partial redemption tracking.
Loyalty Programme Tool
Separate loyalty apps: replaced byautomatic code generation after a configurable number of completed stays, with email delivery and admin override.
VoIP Screen-Pop System
Standalone caller ID tools: replaced bythe VoIP integration module, which matches incoming calls to guest records and pops a dashboard alert with booking details.
💡 Need Something Specific?
Every property runs slightly differently. If there’s a workflow or feature that isn’t listed here, get in touch; we build for real operators and paying customers get their requests prioritised.
Ready to Own Your Booking Pipeline?
Get in touch and we’ll walk you through the setup. Most properties are live within a week. No per-booking fees. No OTA commission. Get in touch to discuss rates and contract terms.
From £99/month. Save 20% annually. Contact us to discuss contract terms and custom rates.