Roomslate: Property Management Software for UK Hotel and B&Bs

Replace Ten Tools. From £99 a Month.

Roomslate is the all-in-one hotel PMS UK operators have been waiting for.

Built specifically for independent hotels, UK B&Bs, guest houses, pubs with rooms, and boutique hotels. One hotel management software subscription replaces your property management system, channel manager, restaurant POS, table bookings, food safety compliance tracker, loyalty platform, and voucher system. From £99/month. No OTA commission. No juggling a dozen disconnected tools.

  • 🏨 B&Bs, Hotels & Groups
  • ❌ Zero OTA Commission
  • 🇬🇧 Built for UK Operators
  • 🍽 Restaurant & Bar Modules Available
  • 💷 From £99/month
  • 📋 UK Compliance Tracking
  • ⚡ Live in Days
  • 📈 Dynamic Pricing Included
Book a Demo See Pricing

For UK hotels, B&Bs and pubs with rooms.

Coming Soon Replace Ten Tools. From £99 a Month. Register for Early Access →

See It in Action

The Interface Your Team Will Actually Use

Eleven screens from the working system. Every module, every workflow, no mock-ups.

One Board. Every Order. Every Service.

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    Stop Paying 15–20% Commission on Every Booking

    Hotel PMS for UK Independent Hotels

    OTAs take a cut of every room night. Roomslate replaces the OTA dependency with a direct hotel booking engine on your own domain. The built-in channel manager keeps all channels in sync and prevents double bookings automatically. Whether you run a B&B, a pub with rooms, or a boutique hotel, no overbooking panics, no juggling twelve logins, at a fraction of what competing hotel management software charges per month.

    Roomslate compared with a typical SaaS PMS and OTA plus spreadsheets across pricing, commission, and included features
    Feature Roomslate Typical SaaS PMS OTA + Spreadsheets
    Pricing model ✓ Simple monthly subscription Monthly SaaS (often higher cost) Per-booking commission
    OTA commission ✓ Zero. All direct. Still pay OTA on top ✗ 15–20% per booking
    Monthly fee ✓ From £99/month; optional modules available separately ✗ Often £150–£400+/month Commission + per-platform fees
    Direct booking engine ✓ Built in, fully branded Available (extra cost) ✗ None. OTA dependent.
    Kitchen display system ✓ Included ✗ Separate POS required ✗ Paper or separate system
    Housekeeping board ✓ Tablet-optimised, included Add-on module / separate app ✗ Whiteboards / verbal
    UK compliance tracking ✓ Gas, EICR, Fire, PAT, Legionella ✗ Not included ✗ Manual spreadsheet
    JSON-LD structured data & SEO ✓ Full Hotel/HotelRoom @graph ✗ Generic booking widget only ✗ None
    Data portability ✓ Full CSV export, GDPR data download anytime Export on request, format limited Fragmented across platforms
    Dynamic pricing suggestions ✓ Included on all plans, no add-on ✗ Paid add-on (Signals / demand forecasting) ✗ None
    Pricing transparency ✓ Fixed contract pricing, no surprise increases ✗ SaaS pricing can change ✗ OTA commission rates change without notice

    What a typical 15-room boutique with a restaurant currently pays

    Ten separate tools. Ten invoices. Ten support contracts.

    Estimated monthly cost of the separate tools a typical 15-room boutique with a restaurant pays, compared with Roomslate
    Tool Monthly cost
    PMS + booking engine£150–£250
    Restaurant POS£80–£150
    Table reservation platform£100–£300
    QR ordering platform£50–£100
    Bar POS£50–£100
    Compliance tracking tool£30–£80
    Loyalty platform£50–£200
    Voucher platform£30–£100
    SMS / comms£30–£80
    VoIP popup integration£40–£80
    Total piecemeal stack £610–£1,440/mo
    Roomslate Hospitality: everything above replaced £449/mo
    Monthly saving vs equivalent piecemeal stack
    £160–£990/mo
    Plus one login, one invoice, one support contract, one audit log
    See Pricing

    What the Competition Cannot Match, at Any Price

    Most comparisons are about price. These aren't. They're capability gaps. Roomslate is the all-in-one hotel PMS UK independent hotels actually need: a hotel management software platform that goes further than any rival on the market. For properties running a restaurant or bar, the difference is not marginal.

    • Demand-Based Pricing Suggestions

      Most competing PMS platforms charge extra for demand forecasting, dynamic pricing, or "signals" features. Roomslate includes it on every plan, standard, no add-on. It analyses your own booking history: your occupancy patterns, your booking pace, your seasonal trends; and surfaces rate suggestions based entirely on how your property actually performs. No shared market index. No third-party algorithm telling you to jack rates up because some hotel three miles away had a busy weekend. You review each suggestion and accept or dismiss it. Your property, your data, your call.

      Included as standard on all plans

    • UK Statutory Compliance Tracking

      Gas Safety, EICR, Fire Risk Assessment, Legionella, and PAT Testing, tracked with expiry dates, dashboard status, and automatic email reminders at 30 and 60 days. Not one competing PMS includes this. For pubs with rooms, B&Bs, guest houses, and independent hotels, the alternative is a dedicated compliance tool at £30–£80/mo, or a paper folder. Roomslate is the only pub with rooms software that tracks statutory compliance alongside your bookings.

      £29/mo add-on, or included in the Hospitality tier

    • AI Ingestion Endpoints

      Take control of how AI systems discover and present your property. Set your own licensing terms, specify training permissions, and make sure AI-driven traffic lands on your direct booking page, not an OTA. No competing PMS offers this.

      £29/mo add-on, or included in the Hospitality tier

    • Live Restaurant & Bar Views

      Two independent live views: restaurant shows every dining table with order status, bar shows open tabs and seat occupancy. No competing PMS gives you a live view of your food and beverage operation. Most don't touch F&B at all.

      Restaurant live view: Restaurant module · Bar live view: Bar Service module · Both included in Hospitality

    Everything Your Property Needs, in One Hotel Management System

    Every feature has been built for actual independent hotel operators, not ticked off a spec sheet. From automated payments at checkout to guest messaging before arrival, this hotel management software covers the whole property. It is also the only hotel PMS with restaurant, bar, and room service management built in as standard: perfect for pubs with rooms, no separate POS, no double bookings across channels.

    • Fully Branded Property Website

      Complete public website with SEO-ready room pages, photo galleries, FAQ with JSON-LD structured data, About, Contact, and unlimited CMS pages, no WordPress plugin required.

    • Direct Booking Engine

      Commission-free hotel bookings direct to your website. Multi-step flow with live availability calendar, per-guest breakfast selection, upsell add-ons, special menu pre-booking, discount codes, and Stripe or Square payment, all on your own domain.

    • Kitchen Display System

      Real-time board for all orders from every service: breakfast, restaurant, room service. Colour-coded Pending / Cooking / Ready. Audible ping on new orders. No page reload required.

    • Housekeeping Board

      Tablet-optimised room status board with 9 states, automatic triggers on check-in and check-out, 2pm Ready alerts, and a full state change log with staff identity and timestamp.

    • Restaurant, Bar & Room Service Management

      A hotel PMS with restaurant built in. Full table management with drag-and-drop floor plan, QR-code ordering for guests, live order board, bin-packing table assignment, and room service management with post-to-room-bill for in-house guests. The only UK hotel PMS that covers your entire food and beverage operation.

    • SEO & Structured Data Built In

      Every page outputs a full JSON-LD @graph block: Hotel entity on the homepage with geo coordinates, HotelRoom on room pages, FAQPage, MenuSection and MenuItem for menus. Dynamic sitemap with Google Image Extensions. No plugin needed.

    • UK Compliance Tracker

      Gas Safety, EICR, Fire Risk Assessment, Legionella, PAT Testing, and food safety compliance, tracked with OK / Due Soon / Overdue status. Automated email alerts before each expiry date. Structured around actual UK legislation.

    • Reports & Analytics

      Revenue by period, room type, and source. Occupancy %, ADR, RevPAR: the metrics every hotel owner needs. Trend charts, a separate financial PIN for report access, and CSV or PDF export.

    • Gift Vouchers & Loyalty

      Guests purchase vouchers online, pay by card, and redeem at booking. The loyalty programme automatically issues a discount code once a guest hits your chosen stay threshold, with email delivery.

    • Online Check-In & Welcome Pack

      Secure link sent 24 hours before arrival collects vehicle registration, dietary requirements, and adult/child breakdown, no app download, no login. Digital welcome pack with WiFi, parking, local attractions delivered the same way.

    • Role-Based Staff Access

      Admin, Manager, and Staff roles with granular permissions. Every action logged with timestamp and staff identity. Two-factor authentication available per account. Financial reports behind a separate PIN.

    🔒 Your Guest Data Is Never Sold, Shared, or Used Against You

    Your guest records, booking history, and revenue data are yours. Roomslate does not sell data, profile guests for advertising, or share anything with third parties. Guest messaging, automated payments, and GDPR data export are built into every plan, and you can export everything to CSV at any time, no permission required.

    Hotel PMS · UK Hosted · GDPR Compliant

    Simple, Honest Hotel PMS Pricing

    Roomslate scales with your property: your tier is based on room count, so a 4-room B&B pays the same flat rate as a 10-room guest house on the same tier. Optional modules can be added to any plan. Save 20% annually. No per-booking fees. No commission. Get in touch to talk through contract terms and custom rates.

    • 1–10 Rooms

      Essentials

      Everything a small guesthouse or B&B needs to go direct. Add optional modules à la carte.
      £99
      / month  ·  or £950/yr (£79/mo, save £238)
      • Up to 10 rooms
      • Direct booking engine
      • Branded property website & CMS
      • Room & rate management
      • Guest profiles & GDPR tools
      • Stripe or Square payments
      • Breakfast ordering & kitchen display
      • Online check-in
      • Housekeeping board
      • Reports & analytics
      • Demand-based pricing suggestions
      • 9 email templates
      • Free setup
      • Modules available as add-ons
      Get Started
    • 11–25 Rooms

      Professional

      Growing hotels. One module of your choice included: Restaurant, Bar, Maintenance, or Room Service.
      £229
      / month  ·  or £2,198/yr (£183/mo, save £550)
      • Up to 25 rooms
      • All Essentials features
      • Dynamic rate suggestions included
      • One module included free (your choice)
      • Additional modules at standard rates
      • Priority email support
      • £249 one-off setup fee
      Get Started
    • 26–40 Rooms

      Hospitality

      Larger properties. All modules included, no à la carte billing, no complexity.
      £449
      / month  ·  or £4,310/yr (£359/mo, save £1,078)
      • Up to 40 rooms
      • All Essentials features
      • Occupancy-based rate optimisation
      • Every optional module included
      • VoIP caller ID
      • Embed widgets (booking, restaurant, menu)
      • Priority phone & email support
      • £399 one-off setup fee
      Get Started
    • Unlimited / Multi-Property

      Enterprise

      Unlimited rooms, multiple properties, white-label, and bespoke onboarding.
      From £999
      / month
      annual pricing on application
      • Unlimited rooms
      • Multi-property support
      • All modules included
      • Revenue optimisation tools
      • White-label option
      • Custom SLA
      • Dedicated account contact
      • NDA & data processing agreements
      • Bespoke setup & onboarding
      Enquire Now

    Optional Module Add-Ons

    Add only what you need, billed monthly alongside your hotel PMS base plan. Annual billing saves 20% on modules too. 14-day free trial on every module, once per subscription.

    Food & Beverage

    • 🍽 Restaurant

      £79/mo £63/mo annually

      Table bookings, ordering, kitchen display, front-of-house screen, Special Menus, Lunch & Dinner service. Full floor plan editor with drag-and-drop table layout.

      Replaces: dedicated reservation platforms (£100–£300/mo)

    • 🍺 Bar Service

      £39/mo £31/mo annually

      Bar menu, tabs, stock tracking, and direct posting of drinks charges to a hotel room bill. Apply discounts and generate printed bar receipts.

      Replaces: Standalone bar POS

    • 🛎 Room Service

      £25/mo £20/mo annually

      Guests scan a QR code in their room, browse the menu, and order. No app, no login. Orders route to the kitchen display and staff mark delivery from the dashboard.

      Requires Restaurant module  ·  Replaces: Custom build

    • 📲 Table Ordering (QR)

      £25/mo £20/mo annually

      Restaurant guests order food and drinks by scanning the table QR code; no reservation needed in the system. Orders go straight to the kitchen display.

      Requires Restaurant or Bar Service module  ·  Replaces: QR ordering platforms (£50–£100/mo)
    Operations

    • 📋 Maintenance & Compliance

      £29/mo £23/mo annually

      UK certificate tracking (Gas Safety, EICR, Fire Risk, Legionella, PAT) with 30 and 60-day email reminders. Daily, weekly, monthly, and yearly check logs with pass/fail/N/A and automatic failure alerts.

      Replaces: dedicated compliance tracking tools (£30–£80/mo)

    • 📞 VoIP Caller ID

      £25/mo £20/mo annually

      Incoming calls matched to guest records in real time. A dashboard alert pops with the guest name, booking reference, room, and stay history. Supports Sipgate, FreePBX, and 3CX.

      Replaces: Custom integration
    Guest Experience

    • ⭐ Loyalty Programme

      £19/mo £15/mo annually

      Automatically issues a discount code to guests after a configurable number of completed stays. Code validity period and discount percentage fully configurable. Manual override available.

      Replaces: standalone loyalty platforms (£50–£200/mo)

    • 🎁 Gift Vouchers

      £19/mo £15/mo annually

      Guests buy vouchers online, pay by card, and receive the code by email. Redeemed at booking with partial balance tracking. Admin can issue or void vouchers manually at any time.

      Replaces: standalone voucher platforms (£30–£100/mo)

    • 📖 Digital Welcome Pack

      £15/mo £12/mo annually

      A branded digital guide delivered via secure link in the booking confirmation. WiFi, parking, local attractions, house rules, emergency contacts. No app, no login. Printable PDF included.

      Replaces: digital welcome pack tools (£20–£50/mo)

    • 🛍 Upsells & Add-Ons

      £15/mo £12/mo annually

      Display add-on products as image cards with checkboxes in the booking flow: early check-in, late check-out, flowers, hampers, whatever you sell. Revenue tracked per add-on in reports.

      Replaces: Manual process / custom build

    • 💬 SMS Notifications

      £15/mo £12/mo + usage annually

      SMS for booking confirmation, pre-arrival reminder, online check-in invitation, and restaurant reservation confirmation. Works with Twilio, Vonage, and TextAnywhere. Plus carrier usage costs.

      Replaces: Separate SMS platform
    Technology

    • 🤖 AI Support

      £29/mo £23/mo annually

      Manage how AI systems see and reference your property. Set your own licensing terms, specify training permissions, and ensure AI tools send guests to your direct booking page rather than an OTA. No equivalent exists in any competitor platform.

      No equivalent
    Embed Widgets

    • 🔗 Room Booking Widget

      £39/mo £31/mo annually

      Embed Roomslate's booking engine on any external website with a single script tag. Handles availability, guest details, and payment without guests leaving your site. Roomslate-branded footer included; white-label available as a separate upgrade.

      For properties using an external website instead of the Roomslate frontend

    • 🧩 Restaurant Embed Widgets

      £39/mo £31/mo annually

      Embeddable table booking form and interactive menu widget for any external website. Guests reserve a table or browse the menu without leaving your site.

      Requires Restaurant module  ·  One script tag, fully branded

    • 🏷 White-Label Widgets

      £35/mo £28/mo annually

      Remove the "Powered by Roomslate" footer from all embed widgets: room booking and restaurant. Includes a custom domain for the widget loader (e.g. widgets.yourhotel.co.uk).

      Applies to all active embed widgets  ·  Additional CORS domains: +£10/mo each

    Build Your Own Plan

    Pick your tier, tick the modules you want, and see your monthly total. We'll flag when upgrading to the next tier works out cheaper.

    One Hotel PMS. Eleven Tools Replaced.

    For a small independent UK hotel, B&B, or guest house, Roomslate replaces every one of these.

    Third-Party PMS

    Generic SaaS property management systems and hotel management software replaced by Roomslate's full hotel property management system, guest profiles, and admin dashboard at a fraction of the cost.

    OTA Commission Platforms

    Third-party listing sites that take 15–20% commission replaced by a direct booking engine on your own domain. Keep 100% of every booking.

    Restaurant Booking Platform

    Standalone reservation platforms replaced by the built-in restaurant reservations module with online booking and automatic table assignment.

    Point-of-Sale System

    Separate restaurant POS systems replaced by the restaurant, bar, and room service modules with kitchen display and FOH screen.

    Housekeeping App

    Dedicated housekeeping tools replaced by the tablet-optimised room status board with automatic triggers and state logging.

    Maintenance Spreadsheet

    Daily, weekly, monthly, and yearly check logs replaced by structured maintenance tracking with pass/fail/N/A and automatic failure alerts.

    Certificate Compliance Reminders

    Manual calendar reminders for Gas Safety, EICR, Fire Risk, Legionella, and PAT replaced by automatic email alerts timed before each expiry date.

    CMS & Website Builder

    Third-party CMS and website builders replaced by a fully branded, SEO-ready property website with WYSIWYG editor, unlimited CMS pages, and structured data baked in.

    Gift Voucher Platform

    Third-party voucher services replaced by a built-in purchase page, card payment, email delivery, and partial redemption tracking.

    Loyalty Programme Tool

    Separate loyalty apps replaced by automatic code generation once a guest hits your stay threshold, with email delivery and admin override.

    VoIP Screen-Pop System

    Standalone caller ID tools replaced by the VoIP integration module, which matches incoming calls to guest records and pops a dashboard alert with booking details.

    💡 Need Something Specific?

    Every property runs slightly differently. If there's a workflow or feature that isn't listed here, get in touch. We build for real operators and paying customers get their requests prioritised.

    Ready to Own Your Booking Pipeline?

    Hotel PMS from £99/month · No OTA Commission · UK Built

    We'll walk you through the setup and have most properties live within a week. No per-booking fees. No OTA commission. Contact us to discuss rates and contract terms.

    Book a Roomslate Demo Ask a Question First

    From £99/month. Save 20% annually. Get in touch to talk through contract terms and custom rates.